Kelowna Wedding Budgets: What Should You Expect to Spend?
Let’s Talk Money: Kelowna Wedding Prices
The first big step in planning a wedding? Talking about your budget. Yep, we’re diving into the dollars and cents of it all. It’s no secret that one of the biggest challenges is figuring out how much to spend, who’s contributing, and what’s important to you. There’s a wide range of amazing vendors to consider in the Okanagan – and each comes with its own price tag.
Let's walk through typical Kelowna wedding prices, how to allocate your budget, and where it makes sense to save or splurge.
Disclaimer: Every wedding is different! These numbers are just averages based on what I’ve seen planning mid-range weddings in Kelowna for 2025 and 2026. Your budget will depend on your guest count, priorities, and the level of luxury you’re going for. So, take this as a starting point, not a rulebook!
How Much Does a Kelowna Wedding Cost?
It’s no secret that wedding costs have skyrocketed in the past few years. So, the first question that comes to mind for many couples is, “How much does a Kelowna wedding cost?” While the price can vary depending on factors like guest count, venue, and the type of vendors you choose...
Expect to spend anywhere from $30,000 to $50,000 on the average mid-sized wedding (100 to 150 guests).
This number can go down with DIY aspects and cutting corners or up if you’re looking at luxury venues, top-tier vendors, and larger guest lists. It’s not unusual to see luxury weddings go upwards of $75,000. Start by talking to family members who may contribute, setting realistic expectations, and deciding what’s most important to you. Then, you can create a budget from there.
Where Does the Money Go? Biggest Wedding Expenses
Here’s a breakdown of typical wedding costs, using a $45,000 budget as an example. Prices can easily be higher or lower, but this provides a realistic starting point for mid-range weddings in Kelowna.
Catering & Bar – 23%
Food and drinks will likely be one of your largest expenses. Costs depend on your guest count, menu, and whether alcohol is included.
Catering (15%): $60 to $120 per guest (varies by service style, menu choices, and extras like hors d'oeuvres or late-night snacks)
Bar Service (8%): $20 to $50 per guest (depending on a hosted bar or cash bar)
Venue – 20%
Kelowna wedding venues range from lakeside resorts to winery estates. Prices vary based on location, time of year, and inclusions.
Venue: $5,000 to $20,000
💡 Tip: Choosing a venue that includes tables, chairs, and staffing will help you save money over others that require additional rentals.
Photography & Videography – 17%
Capturing your wedding day is priceless, but it does come with a cost! These vendors book up FAST in the Okanagan, so book early.
Photography (8%): $3,000 to $6,000 for full-day coverage
Videography (9%): $3,000 to $6,000 for highlight reels and full coverage packages
Florals, Decor & Stationery – 11%
How much you spend here depends on how elaborate your vision is. A lot of the time, if you want more florals, you can have fewer decor rentals and vice versa, so these are interchangeable.
Florals (5%): $1,500 to $5,000 (bouquets, ceremony flowers, reception centrepieces)
Decor & Rentals (4%): $1,500 to $5,000 (tables, chairs, linens, lighting)
Stationery (2%): $500 to $1,500 (invitations, place cards, signage)
Wedding Planner – 10%
A wedding planner can save you time, stress, and even money by negotiating vendor rates and keeping you on track. Here are a few options to consider when booking a wedding planner:
Full Planning: $4,000 to $7,500
Partial Planning: $3,000 to $4,500
Month-of Coordination: $1,800 to $3,500
Attire & Beauty – 8%
Looking your best on your big day comes with some costs!
Bride’s Attire (6%): $2,000 to $5,000 (wedding dress, shoes, jewelry)
Groom’s Suit/Tux (1%): $300 to $1,000
Hair & Makeup (1%): $200 to $500 per person
Entertainment – 5%
Music and entertainment keep the party going!
DJ: $1,500 to $3,000
Live Band: $3,500 to $8,000
Other – 6%
These smaller but essential expenses can add up.
Rings (2%): $900 to $2,000 (depending on materials and customization)
Cake/Dessert (1.5%): $500 to $1,500
Transportation (1%): $500 to $2,000 (shuttle or limo)
Favors & Gifts (1%): $300 to $1,000
Officiant Fees (0.5%): $250 to $600
Wedding Cost Breakdown
Using this breakdown, here is an example of a $45,000 wedding:
Venue: $9,000
Catering: $6,750
Wedding Planner: $4,500
Videographer: $4,050
Photographer: $3,600
Bar & Beverage: $3,600
Bride’s Attire: $2,700
Entertainment: $2,250
Florals: $2,250
Rentals & Decor: $1,800
Stationery: $900
Rings: $900
Cake/Dessert: $675
Groom’s Attire: $450
Beauty: $450
Transportation: $450
Favours & gifts: $450
Officiant/License: $225
How Sage & Rose Helps Keep Your Kelowna Wedding on Budget
At Sage & Rose Wedding Planning, we know how tricky budgets can be. That’s why our Full Planning Package includes:
Custom Budget Breakdown: We create a budget that aligns with your priorities and guest count.
Vendor Recommendations Within Budget: We connect you with trusted Kelowna vendors that fit your financial plan, so you’re not left falling in love with a vendor way out of budget.
Expense Tracking: No surprise costs! We keep track of spending to ensure you stay on budget.
Negotiation & Cost-Saving Strategies: We work with vendors to get the best value without compromising quality.
Your Kelowna wedding budget should reflect your priorities and vision. Whether you're planning a $30,000 wedding or a luxury $75,000+ event, knowing where your money is going will help you feel confident in your decisions.
Need expert guidance? Sage & Rose Wedding Planning can help you create a budget that works for YOU.
